Storage Guide (Employees)

Where and how to securely store and transfer data? USN's IT services offer both internal storage on USN's own servers, storage with USN's partners and cloud storage services. This guide tells you how to best manage and store different types of data.


Storage Guide (Employees)

Overview of various options and how to use them.

When it comes to private equipment such as PC / MAC, memory stick / external hard drive and private cloud services, you are responsible for the security of storage here yourself.
USN's internal storage consists mainly of disk letters you get connected to at logon (L :, M :, O :, P :, V :), but also by some internal web systems.
Storage with external partners / suppliers is typically www.usn.no, min.usn.no, Canvas, P360, Figshare, Nettskjema, UiO TSD, and more.
Cloud storage is mainly related to Office365-services such as email, OneDrive, Teams and some new services to come.

 

Open

Internal

Confidential

Strictly Confidential

Storage on PC, Mac or hard drive

 

 

 

 

USN computer with windows encrypted  (2)

(1)

 

Private computer (BYOD - Bring Your Own Device)  (2)

 

 

 

USN Mac   (2)

 

 

 

Memory stick / external hard drive

 

(1)

 

Encrypted memory stick / external hard drive

(1)

 

Email

Open

Internal

Confidential

Strictly Confidential

USN email

 

 

 

Private email (gmail, hotmail, etc)

 

 

 

Storage services

Open

Internal

Confidential

Strictly Confidential

Personal cloud service (Dropbox, google, or similar)

 

 

 

M: USN-Personal 

 

O: USN-Open common space (All employees)

 

 

 

V: USN- Secure common space for unit

• (5)

 

 

L: USN-Projects

 

 

P: USN-Research

 

USN Research Data Archive (Figshare)

 

 

(6)

UiO TSD

• (6)

Administrative services

Open

Internal

Confidential

Strictly Confidential

P360

 

DFØID (Register time, travel and salary)

 

Publishing services

Open

Internal

Confidential

Strictly Confidential

USN intranet

 

 

usn.no

 

 

 

Other services

Open

Internal

Confidential

Strictly Confidential

UiO Nettskjema

(3)

(3)

Pure Service (receiving and registering inquiries for IT-support)

 

 

Canvas

 

 

Cloud storage and MS Teams

Open

Internal

Confidential

Strictly Confidential

Office 365, inkl USN OneDrive

 

 

MS Teams

 

 

Chat, notes 

 

 

 

Merknader

  1. Red data can be stored on a laptop with a fully encrypted disk, encrypted memory stick or encrypted external hard drive. It must be ensured that encryption always meets the requirements.
    The memory stick is not suitable for long-term storage. It can easily be destroyed, forgotten / lost, stolen. It’s only suitable for temporary storage.
    An external hard drive is more solid, but it can still be forgotten / lost or stolen.
  2. It is generally not recommended to store documents on a local disk on your workstation.
  3. The UiO Nettskjema has support for collecting information and transferring directly to TSD, which is approved for storing red and black data.
  4. Information to be shared with colleagues should be placed in a common space, not your home folder.
  5. Yellow space on V: contains data for organizational unit and projects.
  6. For data classified as Strictly Confidential and research data in general:

http://bibliotek.usn.no/forskerstotte/forskningsdata/