Storage Guide (Employees)

Where and how to securely store and transfer data? USN's IT services offer both internal storage on USN's own servers, storage with USN's partners and cloud storage services. This guide tells you how to best manage and store different types of data.

Storage Guide (Employees)

Overview of various options and how to use them.

When it comes to private equipment such as PC / MAC, memory stick / external hard drive and private cloud services, you are responsible for the security of storage here yourself.

USN's internal storage consists mainly of disk letters you get connected to at logon (L :, M :, O :, P :, V :), but also by some internal web systems.

Storage with external partners / suppliers is typically www.usn.no, min.usn.no, Canvas, P360, Figshare, Nettskjema, UiO TSD, and more.

Cloud storage is mainly related to Office365-services such as email, OneDrive, Teams and some new services to come.

 

 

Storage on PC, Mac or hard drive  Open  Internal  Confidential  Strictly confidential
USN computer with windows encrypted 2 ✔ ✔1 ✔1  
Personal computer (BYOD - Bring Your Own Device) 2 ✔      
USN Mac 2 ✔      
Memory stick / external hard drive ✔ ✔1 ✔1  
Memory stick / external hard drive encrypted ✔ ✔1 ✔1  
Encrypted file on a computer / memory stick / external hard drive ✔ ✔1 ✔1  
Epost Open Internal Confidential Strictly confidential
USN email ✔      
USN encrypted email3 ✔ ✔    
Personal email (gmail, hotmail, mm) ✔      
Lagringstjenester Open Internal Confidential Strictly confidential
Office 365 Apps, incl USN OneDrive ✔ ✔4    
MS Teams ✔ ✔5    
Chat, notes ✔ ✔    
M: USN-Personal  ✔ ✔ ✔  
O: USN-Open common storage space (all employees) ✔      
V: USN- Secure common storage space for unit  ✔ ✔6    
L: USN-Projects (students, employees)7 ✔ ✔    
P: USN-Research (only for employees)7  ✔ ✔ ✔  
USN Research Data Archive (Figshare) ✔      
UiO TSD      ✔ ✔8
Administrative services Open Internal Confidential Strictly confidential
P360 ✔ ✔ ✔  
Publishing services Open Internal Confidential Strictly confidential
USN intranet ✔ ✔    
usn.no ✔      
Other servicesr Open Internal Confidential Strictly confidential
UiO nettskjema ✔ ✔ ✔9 ✔9
Pure Service (mottak og registrering av henvendelser til IT-support) ✔ ✔    
Canvas ✔ ✔    

 

 

Notes to the table:

1: Yellow and red data can be stored on a laptop with a fully encrypted disk (employee USN-PC) or encrypted on a local disk (private PC). Yellow and red data can be encrypted using approved software such as 7-zip (see link) and then stored on a local disk, USB stick, or external hard drive, but USN recommends using a specialized service when possible. Information on data encryption

2: NB: It is generally not recommended to store documents on the local disk of your workstation.

3: How to send encrypted email. 

4: NB: Does not apply when synchronizing to private devices (PC, tablet, mobile, private cloud service).

5: Applies only when using “private” teams (channels). When using “public” teams, only GREEN data is accepted

6: Yellow area on V: contains data for organizational units and projects. Information and access request.

7: You have access to L: only if you are a supervisor for a student project group that has been assigned its own area on L:, and to P: only if you have applied for and been assigned your own project area.

8: For data classified as strictly confidential and research data in general, see link.

9: UiO Nettskjema supports collecting information and transferring it directly to TSD, which is approved for storing red and black data.