It is Section for payroll and personell services in the PO department that updates the end date in the payroll system based on termination or clarified end date on contracts for temporary appointments. The day after the end date in the payroll system has passed, your user account will be blocked. You will receive an email to both USN and private email address 30 days, 7 days and the day before with information that your user account is about to be blocked. It will be automatically deleted 180 days after it is blocked.
- Retirement?
If you retire, you have the option of entering into an emerita/emeritus agreement with USN. This must be entered into before the end date is passed in SAP to avoid the user account being blocked in advance. Read more about the emerita/emeritus agreement here (only in Norwegian and requires login). - Microsoft 365
If you have downloaded all or parts of Microsoft 365 Apps by logging in to Microsoft 365, the license will stop working some time after your user account is deleted. You will notice this when a message pops up stating that the program (Word, Excel, etc.) is not licensed and many features will stop working. You must then buy your own license. - Email account
When your user account is blocked, you can no longer logon to your e-mail account. The account itself will be deleted at the same time as the user account, after 180 days. You must therefore, in good time before you quit, take care of all important e-mails and addresses. It is also a good idea to set up an automatic reply with reference to your new e-mail address a few weeks before you leave. Automatic replies will work until your account is deleted. - Files stored at USN servers and OneDrive
When your user account is blocked, you also do not have access to files you have saved. Remember that your files can be stored in many places. You must take care of the files you need in good time before you leave. Files you save in your personal home folder, M:, and in OneDrive will be automatically deleted some time after your IT-account is deleted. Files you save in the shared folder, V:, will remain there if you do not delete them yourself. The same goes for L: and O: if you have stored files there. If you have been assigned a personal area on P: (research data), you must clarify with your nearest leader whether the content there will be useful to USN after you quit, before deleting the files. - Personal website
If you have used your personal website for web pages or other file storage, then there is no automatic deletion, but the website can in theory be deleted at any time after the user account has been deleted. Therefore, if you want it to be deleted at the same time as you leave, you should delete the site yourself. If you have had other websites (for projects etc.) that are no longer relevant, you should either delete this/these yourself, or report to it-support@usn.no that this/these can be deleted, or say how long this/these should be available before deletion can take place. In that case, remember to send a link(s) to IT support. - IT-equipment
All IT-equipment must be returned to the IT-department, unless otherwise agreed.