Mandate for PhD Programme Committees at the University College of Southeast Norway

The mandate was established by the Board of the University College of Southeast Norway on 11 February 2016. The mandate was established based on the regulations concerning the Doctor of Philosophy (PhD) degree at the University College of Southeast Norway.


1. Purpose of the Committee

The purpose of the PhD programme committees at the University College of Southeast Norway (HSN) is to contribute towards ensuring socially relevant PhD programmes at a high academic level. The PhD programme committees shall serve as an advisory body to the Dean in matters pertaining to academic content in PhD programmes, and shall have decision-making authority pursuant to regulations concerning the Doctor of Philosophy (PhD) degree at the University College of Southeast Norway.

 

2. Mandate

2.1 The PhD programme committee is responsible for ensuring that the course modules, in concert with thesis work, provide education at a high academic level and in accordance with international standards, including the performance research work, practise in academic communication, and the introduction of research ethics, scientific theory and scientific methodology.

2.2 The PhD programme committee shall, based on a comprehensive assessment of applications for admission, deliver its recommendation to the Dean of the host faculty.

2.3 The PhD programme committee shall approve courses for applications for admission, along with any significant changes to the courses.

2.4 The PhD programme committee shall oversee elements relating to the accreditation of subjects and courses taken at another institution.

2.5 The PhD programme committee shall approve changes to supervisory groups.

2.6 The PhD programme committee shall contribute to ensuring that supervisors and PhD Candidates submit annual reports detailing the PhD candidate's work and progress, and shall actively follow up on circumstances and conditions which may result in a delay or failure to complete the PhD programme.

2.7 The PhD programme committee shall oversee applications for thesis evaluation.

2.8 The PhD programme committee submits recommendations concerning the assessment committee to the Dean of the host faculty.

2.9 The PhD programme committee is able to allow minor revisions to submitted theses prior to the final recommendation being submitted.

2.10 The PhD programme committee makes decisions with respect to the handling of recommendations from the assessment committee in accordance with Sections 4-10 of the PhD regulations.

2.11 The PhD programme committee makes decisions with respect to carrying out disputations in accordance with Sections 4-15 of the PhD regulations.

2.12 The PhD programme committee makes decisions regarding the approval a doctoral examinations based on recommendations from the assessment committee.

 

3. Constitution, Management and Secretary

3.1 The Dean of the host faculty appoints members to the PhD programme committee, including the Chair of the Committee (Programme Coordinator), an external representative, and a candidate representative, pursuant to proposals from departments which have (or have had) candidates in the programme within the preceding three years. Where several faculties are involved, the appointments must be made in consultation with the other deans.

3.2 The programme committee should comprise 4-5 members with HSN employees among them. These must have tenure as an associate professor or professor. If several departments have candidates in the programme, it can be opened to additional members. The committee may also include candidate representatives. Candidates must be employed at HSN. The committee may also include external representatives.

Efforts should be made to achieve a gender balance among committee members.

3.3 Deputy members must be appointed for members of the programme committee. Competency requirements for deputy members are equal to those for members.

3.4 The term of office for members and deputy members is 4 years. Members may normally serve for 2 terms.

3.5 The Dean of the host faculty oversees the secretary for the programme committee. The secretary is responsible for case enquiries, and for following up on decisions made by the committee.

3.6 The programme committee shall establish proprietary rules of procedure.

 

4. Effectuation

The mandate came into force on 12/02/16.