Information about MS Teams

MS teams is part of Microsoft's Office 365 package. Teams will be the hub for all teamwork, where both users inside and outside our organization can participate and collaborate on work assignments and projects. 

This may involve co-writing in documents, digital meetings, or collaborating in the various apps accessed through MS Teams.

In the long term, MS Teams will replace Skype for Business as a telephone and interaction solution for employees. The timing of this is not decided.

With each team you get the following:

  • A dedicated area of ​​document library for storing files
  • A shared mailbox with calendar
  • Access other Office 365 apps, and some third-party tools, through tabs in the team's channels

There are two types of teams, Private team and Public team

Private team

In a Private team, you can invite members. The creator of the team become the owner of the team and are the only one who can invite or remove members. External people invited into the team are given the role of guest user. These users have limited rights.  

More information about guest users. 

A member can be upgraded to an owner, but a guest user cannot get the roles of owner or member.

If the person you want to invite into your new team have a USN-user account, you can look up the person by name - Teams searches for the person automatically and you click on the name of the person you want to invite. If you want to invite an external user, you must enter the full email address - the recipient will then receive an invitation to the team.

Public team

In a public team, you can invite participants as described above, but a public team is open and external users will be able to apply for membership. The owner must approve such applications.  

In both Private and Public teams, all external users will be given the role as guest user.

Everyone in the organization can join a public team. If you click on the button to join a team, you are immediately added as a member, the owner does not have to approve it.


Organizational teams (Employees)

A team is created for each organizational unit at USN. These teams are automatically populated with members based on users (employees) organizational affiliation.

An organizational team does not have an owner who can add or remove members of the team. The reason for this is that membership in the team is governed by organizational affiliation. This means that the unit's manager cannot register either internal or external resources in an organizational team. However, it is possible to add internal resources that need access to the organizational team, e.g. financial controller etc. Please contact IT-Support for assistance with this.

To distinguish organizational teams from other manually created teams, we have chosen to name these in the following naming standards: "Team USN-XXXX" - where "XXXX" consists of the organizational unit's acronym, such as "INHM".


The life of a team

Manually created teams have a lifespan of 365 days. 30 days, 15 days and 1 day before the end of the life, the owner (s) of the team will receive a notification (email) that the team expires. If the team is to live on, the owner (s) must confirm this by following the instructions in the notice. The team will then renew the service life by 365 days. If the lifetime is not renewed, the team with all content will be deleted.

If you own a Team that you know will live for a long time, you should consider upgrading one or more members to the owner (s) so that the team is not deleted if you quit or have a long-term absence.


A short introduction to MS Teams is given here:

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