The following documents require archiving and accessibility:
- Applications submitted to REK / Sikt / Data Protection Officer (DPO)
- Correspondence with, and any decisions rendered by, REK / Sikt / DPO
- Project protocol
- Copies of completed checklists for project heads
- Template for consent form
(NB: Not signed consent forms – see the next item regarding these) - Participant information sheets
- Approval from the Head of Department (i.e. confirmation of institutional anchoring)
- Other documents relevant to the project
For externally funded projects
- Correspondence with funding bodies (application and response, including any assessments)
- Letter of award / grant agreement
- Budget
- Relevant collaboration agreements
- Reports
- Other documents relevant to the project
Much of this documentation will be stored in the notification form to Sikt, under My Projects, and will be accessible to USN’s administration and research management in that location.
Documentation that is not stored with Sikt must be archived in USN’s project database or case management system (P360).